River Oaks Property Owners Association

Attendees :  Board Members:  Nix, Roberson; Officers:  Fowler, House, Long, Underwood Business :   Fowler called the meeting to order at 7:10pm at the club house at River Oaks golf course.   Approval of Minutes :   The minutes of the previous meeting of the POA board ( 30 August 2022 ) were approved (moved by Nix, seconded by Roberson). Open Discussion :   Fowler reported that there were so many statements to be circulated to the members that the recommendation was to mail them out with the call for the annual meeting so that the members will have the information in print in their hands.   This mailout will be sent in early January when the Harding Press workers are available.   He noted especially the call for the annual meeting on January 24 at the Extension Service Building and the discounted assessment.   The board had received that document, as well as the statements on solar panels and short-term leases, earlier and had revie...

Attendees :  Board Members:  Davis, Nix, Roberson; Officers:  Fowler, House, Long, Underwood Business :   Fowler called the meeting to order at 5:30pm at the River Oaks course clubhouse. Approval of Minutes :   The minutes of the previous meeting of the POA board ( 5-24-22 ) were approved (moved by Nix seconded by Davis). Open Discussion :   1.  A brief statement regarding signage that had been circulated to the Board was reviewed.   Approval of the draft statement was moved by Roberson and seconded by Nix and the motion passed.   2.  A first draft of a letter to Mayor Osborne regarding the drainage issues in the neighborhood had been circulated to the Board for review.  Roberson reported that a similar problem is present on the Abrams property and spilling over into his yard as well.   The board agreed to sign and send this letter.   Nix said that Bolin recommended going to the city treasurer to get a line in th...

Attendees :  Board Members:  Davis, Finley, Nix, and Roberson; Officers:  Fowler, Long, Underwood; Others:  House. Business :  Fowler called the meeting to order at 5:30pm at the conference room of Finley’s office. Approval of Minutes :  Suspended Board Actions : Drainage issues :  Larry Pierce, Greyson Spears, Charles Underwood, and David Bolin have had long standing drainage issues and Fowler updated the Board on these past issues.  He reported that the mayor and city engineer have been informed about the problems in River Oaks and they acknowledge that the problem is city-wide.  Roberson added that Golf Course drive has the same issue at the Abrams property.  The Board recommended that POA be supportive of the residents who have experienced drainage issues.  After having that conversation, Fowler was advised to go back to the mayor one more time. Lot issue :  Underwood reported that there is an issue with merged lots that is...

Attendees :  Board Members:  England, Finley, Nix; Officers:  Fowler, Long, Underwood Business :   Fowler called the meeting to order at 4:00pm at the conference room of Finley’s office. Approval of Minutes :   The minutes of the previous meeting (2 December 2021) of the POA board were approved (moved by Finley, seconded by Nix). Board Actions : New Board Members :   Fowler talked about the failure of any nominations for the Board to be submitted to replace England who is stepping down.   The issue is whether, according to the bylaws, the Board members need to offer an election or whether they can simply make the appointment as they have done in the past.   Since the members failed to make nominations (via solicitations through the mail, email, and orally at the meeting), the Board has the right to fill the position by the vote of the remaining members, according to a letter from the attorney stating that such a procedure is in fact approp...

When a resident has a building project that will involve the appearance of the outside of their home or involves any other structure on their lot, then the Architectural Committee would appreciate a call from them. The contact allows us to ensure compliance with POA covenants and possibly even city codes.   The contact also provides an opportunity for the committee to share information on materials or contractors as well as gain information that may help other residents.   Rather than being a discussion of what can or can’t be done, the committee’s goal is that each meeting should be positive and helpful, designed to benefit the residents of the POA.   Ed McMullen For the Architectural Committee

  I believe many River Oaks property owners are uninformed or misinformed about the River Oaks POA.   I have purchased land and built about a dozen homes in River Oaks, from the very first phase through three fourths of the development. For one, the POA did not run out in the 80s.   I built one of the first homes in the subdivision in 1986.   The lot had Covenants and Restrictions (C&R) to run for, I believe, 40 years.   All plans had to be approved by the POA, who happened to be the developer.   The builder and original home owner were subject to the C&R, as well as subsequent home owners for the term, unless amended by vote of the River Oaks Property owners.   From the time the development started until the final phases was a period of over 25 years, and each phase has its own C&R from the time the development plans were filed at the courthouse.   I recall conversations with the developer about the maintenance and cost of the com...

  Attendees :  Board Members:  Finley, Nix; Officers:  Fowler, Long, House, Underwood, McMullen.  Others:  33 others were in-person attendees. Confirmation of Notification :   Residents were notified by mail or by email. Roll Call :   After attendees were signed in, a quorum was not achieved.   Fowler affirmed that the meeting would continue as an informational session although no vote could be taken.   Business :   Fowler called the meeting to order at 7:02 pm at the White County Cooperative Extension Services Building. Approval of Minutes :   The reading of the minutes of the previous meeting of the POA board (30 March 2021) was suspended, and the minutes were approved (moved by Howe, seconded by Watson). Reports :   Underwood distributed a year end financial report.   He noted that the Board had anticipated an income of $11,000, but only about half of that was received.   Fortunately, the excess fu...