River Oaks Property Owners Association Board Meeting
Attendees: Board Members: Davis, Nix, Roberson; Officers: Fowler, House, Long, Underwood
Business: Fowler called the meeting to order at 5:30pm
at the River Oaks course clubhouse.
Approval of Minutes: The minutes of the previous meeting of the
POA board (5-24-22) were approved (moved by Nix seconded by Davis).
1.
A brief statement regarding signage that had been circulated to the Board was
reviewed. Approval of the draft
statement was moved by Roberson and seconded by Nix and the motion passed.
2.
A first draft of a letter to Mayor Osborne regarding the drainage issues in the
neighborhood had been circulated to the Board for review. Roberson
reported that a similar problem is present on the Abrams property and spilling
over into his yard as well. The board
agreed to sign and send this letter. Nix
said that Bolin recommended going to the city treasurer to get a line in the
budget specifically for River Oaks infrastructure. A five-year estimate of the needed funding prorated
over the five-year time would likely be the best fix, according to Bolin.
3.
After discussion, the Board agreed to plan for the next Property Owners Annual
Meeting to be held sometime mid-January 2023 at the Extension Center.
4.
Underwood presented information regarding the budget, spending, and collection
history of the POA. He noted that 75% of
the property owners had paid in full over the past four years and that $25,019.36
was the current balance. Underwood noted
that, if spending remained at approximately $10,000 per year, the POA could
maintain a contingency fund while reducing the assessment. Fowler reminded the Board that the attorney
had suggested that, rather than lowering the assessment, the Board should
consider choosing to discount it for a given period, thus maintaining the
currently approved level of $48, if needed.
Underwood suggested setting the assessment for 2023 at $24 (discounted
from $48) because that maintains the cash flow and covers the expenses. Davis moved to discount the assessment to $24
for 2023 with the attorney to provide the wording, Nix seconded the motion, and
it was approved. Roberson suggested
having a chili cookoff prior to the meeting to provide the residents with
evidence that the Board wanted to show good faith in providing value from the
assessments. Other Board members said
that having the Teal Grill or Community Bank to grill hotdogs or hamburgers for
a cook out prior to the meeting might also be an option to consider.
5.
The discussed City Code statements regarding the restraint of dogs and
restricting putting grass clippings and other debris in the streets or
gutters. Both are issues covered by city
ordinances. The Board agreed to have
statements regarding these safety issues posted and communicated to the
property owners.
6.
Based on information provided by House, Fowler reported that the city had
passed an ordinance, to go into effect January 1, 2023, regarding a Short-Term
Rental policy. Fowler noted that although
there had been pushback, the city stood their ground to provided clear and
specific restrictions. After reviewing
the city policy, the Board agreed that, if the city enforces its policy, then
the POA will not need to create a covenant or restriction. The POA will now only try to report any
violations to city authorities as they appear.
Next Meeting: No date for a future meeting was set.
Adjournment: Nix moved to adjourn the meeting, Roberson
seconded, and the meeting adjourned at 6:18 PM.
