ROPOA Board Meeting Minutes, 28 May 2020

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Attendees:  Board Members:  England, Finley, Long

Officers:  Fowler, Underwood; Others:  House


Business:  Fowler called the meeting to order at 12:05 p.m. at the River Oaks Clubhouse.


Approval of Minutes:  The minutes of the previous meeting of the POA board (4-21-20) were approved (moved by England, seconded by Finley).


Board Actions: Fowler opened the discussion of the delay in having the annual meeting which was ready to be called when the pandemic developed and restrictions were put into place.  Fowler reported that after meeting with attorney Chris Bryant, he and Long thought that it would be best to put an explanation on the blog and direct people to that information by sending out a postcard.  Fowler pointed out that the postcard can be the size of a half sheet of paper and convey more information than the smaller ones used before.  Fowler emphasized that the attorney, in compliance with the governor’s guidelines, had advised against having a meeting and against trying to vote via proxy ballots without having a physical meeting, even though the latter would help the Board address the necessity of an assessment adjustment to meet the 2020 budget.  The better option appears to be asking for voluntary payment of the increased assessment until the amendment can pass.  The Board discussed the necessity of the increase in the assessment based on the realistic budget now in place and reviewed the arguments in favor of the adjusted assessment, including that it would be the lowest assessment for a POA in Searcy, that it was a catch-up assessment dating back to 1989, that the Board doesn’t anticipate needing to raise the assessment again in the near future, and that the assessment is truly based on a working budget.  The Board decided that the information on the blogspot should indicate that POA members could address questions to board members via the POA email (riveroakspoa.searcy@gmail.com). House suggested that there be an opening statement to clarify that the complications created by the coronavirus pandemic has led to the delay in calling the annual meeting and the necessity of asking for the payment of an as-yet-unapproved assessment of $48. 

The Board noted that other changes to the by-laws that will need to be addressed in the future include restrictions on Airbnb’s and definitions of penalties for noncompliance of covenants. 

Underwood reported that local title companies are collecting the current $12 fee from sellers as per the covenants so that process seems to be taking hold.  Underwood reported that Donnie Miller has some funds that had been requested and donated for the maintenance of the entryway at Golfview Drive.  The Board asked Underwood to communicate with Miller about those funds.   In response to Underwood’s report about the current deficit, the Board members agreed to pay their 2020 assessments at the higher rate and to lend the POA additional funds as needed. 

Next Meeting:  No date for a future meeting was set. 

Adjournment:  Long moved to adjourn the meeting, England seconded, and the meeting adjourned at 12:48 p.m.

 

                                                                                                                                              

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