River Oaks Property Owners Association Board Meeting Minutes, 10 August 2021
River
Oaks Property Owners Association Board Meeting
Minutes,
10 August 2021
Attendees:
Board Members: England, Finley, long;
Officers: Fowler, House, Underwood
Business:
Fowler called the meeting to order at 8:25pm at the conference room of
Finley’s office.
Approval
of Minutes: The minutes of the 7 July 2021 meeting of the
POA board were approved (moved by Finley, seconded by England).
Board
Actions:
Letter
of Resignation: Long submitted a letter of resignation as a Board
member. England moved and Finley
seconded the acceptance of Long’s resignation. The motion carried.
Vote
for New Board Member: Fowler noted as per Bryant’s opinion that the
remaining Board members had the authority to fill the vacant seat on the Board. Bryant applied that statement from the Bylaws
in the context of an election not achieving a quorum prior to the time of the
meeting. Fowler noted that Greenway and Nix
were the two candidates who are willing to serve. After discussion, England recommended Ryan
Nix for the open Board position and Finley seconded the motion, which
carried. Fowler agreed to notify the
candidates and engage them with the POA board.
Follow
up to RightFiber Meeting:
No actions were taken.
Drainage
Issues: After noting that the city was not likely to
address the major drainage issues across the whole city, Fowler said that the mayor
and city engineer had been informed. The
Board agreed to continue to raise this issue with the city leaders.
Short-term
Rental Issues: While the city leaders continue to work on
establishing guidelines to manage short-term rentals, Fowler noted that it
isn’t likely that those restrictions will be as strong as the POA would like to
see them. Therefore, the POA will likely
need to use the covenants, which pre-date the issues, to address the problem.
Solar
Panel Issues: The Board briefly noted the need to address
the issue of solar panels being installed in the addition. One suggestion was the use of off-site locations
for the solar panels and selling the energy back to power company.
Enforcement
of Covenant Restrictions: A continuing concern is how the POA leaders
can enforce the covenants and deal with covenant violations. One suggestion was for the Board to feature a
covenant per month on the Blog and in Facebook posts to encourage awareness
among the residents. In addition, cards
cold be distributed to the residents to remind their neighbors of possible
violations since the Board wants to maintain its emphasis on self-compliance
and self-enforcement. As a follow-up to
the cards, the Board could move from notification to action, if necessary.
Next
Meeting: No date for a future meeting was set.
Adjournment:
Finley moved to adjourn the meeting, England seconded, and the meeting
adjourned at 8:40PM.
